questions about MS outlook
Posted 18 March 2005 - 07:27 PM
Posted 18 March 2005 - 07:52 PM
What version of windows?
Besides preventing them from reading the specific email in the specific folder, so they need access to outlook for other reasons (normal email, calendar, etc?
There are several thoughts, most obviously a multi-user system where each person has his/her own user account. That is the most ideal solution.
Then, password protect your user account, they have their own user accounts and as far as everyone is concerned each person has his own computer.
Posted 18 March 2005 - 09:46 PM
Posted 18 March 2005 - 10:23 PM
Posted 18 March 2005 - 11:13 PM
Posted 19 March 2005 - 08:39 AM
From the top menu, choose FILE > NEW > OUTLOOK DATA FILE
Of the two choices, select OFFICE OUTLOOK PERSONAL FOLDERS FILE (PST)
You will get a CREATE OPEN OUTLOOK DATA FILE BOX, which points to a folder deep within your profile folders...DON"T CHANGE THIS LOCATION
In the FILE NAME BOX on the bottom, type something like PRIVATE, then click OK
In the name box, where it says PERSONAL FOLDERS, change it to the same name as the above step (ie PRIVATE)
Leave the encryption settings alone.
Type a password that you will remember in the PASSWORD box, then type it again in the VERIFY PASSWORD box. DO NOT FORGET THIS PASSWORD
DO NOT CHECK THE SAVE PASSWORD IN YOUR PASSWORD LIST. DO NOT DO NOT DO NOT.
This will immediately bring up a personal folders password box. Type in the password from above.
In your FOLDER LIST, on the left of OUTLOOK, you should not see a PERSONAL FOLDERS box with all the normal boxes. Below it you should see a folder marked PRIVATE, with a + next to it. RIGHT Click the folder, choose NEW FOLDER, and a dialogue box will come up asking you to name it. Just call it something like HOLD or PRIVATE or anything you want.
The PRIVATE folders should expand.
You can now click on any message in the PERSONAL FOLDERS inbox, and DRAG IT TO THE PRIVATE FOLDER YOU JUST CREATED, and it will move.
At this point, you have two options.
If you simple close Outlook, the next time you open it, OUTLOOK will prompt you for a password to PRIVATE. If the person opening OUTLOOK doesn;'t know the password, they can hit CANCEL at the password prompt and they will be able to view everything from the original PERSONAL FOLDERS, but if they attempt to open PRIVATE they will be asked for a password.
The only drawback to this is that they have to hit cancel each time they open OUTLOOK to get into the normal folders.
OR, you can RIGHT CLICK ON PRIVATE when you are done with it, and choose CLOSE PRIVATE. Now, when someone opens OUTLOOK, they will open it as normal, and no private will be present. To reopen private for yourself, choose FILE > OPEN > OUTLOOK DATA FILE, and choose the PRIVATE.pst file. You will be prompted for a password and it will behave as a normal folder for you again. The plus to this is that if you're careful, the rest of your family may never know you have these messages saved.
This is not as secure as separate usernames on a computer, but it takes a bit of knowledge and ability to get into the messages, knowledge most people don't have.
Do you understand?
Posted 19 March 2005 - 09:04 PM
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