-we are a group under 100 from all over the world though mostly in Canada
-most are english users, a few french (so we need to be able to have the interface and admin options in french as well)
-ability to have many discussions as in any forum
-a place to post images and upload files
-ability to receive all posts via email (as google groups does) or to have a smartphone application that is easy to read/user friendly (aimoo's version was not very easy to read)
-to have a user friendly interface
-to have a forum that is easy to make changes to for the administrators (we are not super tech savvy)
-ability to archive posts
-ability to have online chat for members as well as online video chat
-have the forum private so members have to log on and be accepted by administrators before viewing the site
-have an attractive, simple interface with ability to change style/colours/have photos on the welcome page etc.
We have already looked a bit at phpBB but it seems rather complex and we weren't sure it does what we need. Hoping someone can help. Thanks!