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Hardware advice needed please

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PC innocent

PC innocent

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Hi, I wonder if anyone could advise a computer babe-in-arms please. I run two small businesses from seperate offices, using a laptop for each. I also work from home after hours, so I have to carry about with me both laptops plus current paperwork & files - quite cumbersome at best, a ton weight at worst. Is there a simple way to lighten the load? The two businesses share some identical files, which is why I have 2 laptops so they don't get mixed up. Thanks!
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    motto - Just get-er-done

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Well first thing is to get rid of all paperwork. Everything that has been put on paper should be made digitally and put on the computer. I know it seem tough to do but i have seen paperwork stop a business dead in its tracks until the papers were found. One business i help has saved over $5000 this year alone on paperwork. One 8x11 room of the building was devoted to just storing the paperwork and after 7 years the room was full. They just had to have a better way for files. They now backup monthly to DVD's they store in a fireproof safe in the room.

Second is that 1 laptop can do all you need if you just separate the 2 businesses. I have even made separate partitions on a hard drive for each business. It does not matter to windows if you have 2 of the same file in different folders or partitions. I also backup all daily files to a CD at the end of each day. Even if the files are not in their proper place i have a backup to fall back on if needed. It takes me 30 minutes to backup 3 businesses because all new data goes into a daily folder so all i have to backup is the daily folder. The daily folders are wiped clean each day after backups and transferring files to their proper folders.

I use descriptive names for the daily folders so i do not mix up the data from the businesses. That way when i open the folder i see what folder is being opened. Although one business uses Quickbooks Pro for their business, i still use my method until i have to input to their system. I prefer Microsoft office because i can make a script that can file a page into the proper place on the business computer, when documents are added to their system.

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