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Out of Office reply to email every time they come in


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#1
grapeman

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I am running MS Outlook 2003 and want to set up the Out of Office reoly so that it replies to any email that comes in no matter how many times the persons emails the contact that is using the Out of Office. Please help!
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#2
Murray S.

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Howdy:

I assume your are running an exchange server of some type as well?? The Out of Office assistant won't work unless Microsoft Exchange server is also installed..

Murray
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#3
grapeman

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:whistling: Yes, I am running Exchange 2003 and Windows Server 2003.
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#4
dsenette

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i don't think it's possible to do what you want to do....the out of office assistant does not give the option to reply EVERY time the same person emails you...only once per contact....why would you want it to reply EVERY time that person emails you? they got the message the first time...can't think of why they'd keep emailing you...and if they do....is that a problem?
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#5
grapeman

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It was brought up at a manager's meeting by the President of the company and he ( and a lot of the manager's ) want it so it was then dubbed to see if I could do it. I have found some articles on the Web about how to do it using Rules within Outlook but they don't seem to work.

And, unfortunately, some people keep on emailing us after they got the first OOA reply and because they didn't get it the second time they thought the said individual was back in the office.
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#6
dsenette

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ah....with the rules...it would be pretty difficult but could be done...

create a blank rule in outlook
check the box "where my name is in the to or cc box"
then press next
then check the box "have server reply using a specified message"
click the blue specified message link
type up the message and save it
then do finish../
then test it and see if it does what you want
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#7
dsenette

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http://office.micros...0662351033.aspx maybe a little better
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#8
grapeman

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Thank you very much!! I will have to check that out here in a minute!!
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#9
MB57630

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The link above is dead!

Our administrators frown on using the auto reply on the server side because of the posibility of the dreaded loop.

Is this a rule set up for OOA? If so, I am very interested in knowing if it is possible to control OORs with a rule so that a person will get it no matter how many times they email.

We are using this for a short period of time for a corporate inbox so we can provide information that we are no longer using that inbox and to provide the links they need to submit their query via another system.

I know it seems like over kill but if a person emails once and then again a week later, they will not have the links if they delete the first email.

Any ideas??

Thanks!!

Edited by MB57630, 02 November 2010 - 10:15 AM.

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