Posted 12 September 2006 - 06:05 AM
Posted 12 September 2006 - 06:49 AM
Posted 12 September 2006 - 06:52 AM
I dont see a way to make it a public folder though.
Posted 12 September 2006 - 07:01 AM
when y ou open the calendar is there an ability to right click it and choose properties? or something like that? what happens when you type "shared" in the office help...you may find it there..
i'm seeing some preliminary info that it's not possible to share calendars in 2002...but that surely can't be right?
you guys are using OWA right? (outlook web access)...there may be a workaround through that route if you do
Posted 12 September 2006 - 07:11 AM
Here is a detailed explaination.
I created a user named Conference Room and gave them a mailbox. I set the mailbox up to automatically accept meeting invitations.
This way when we set up meetings, we can schedule the Conference Room as a Resource and it will automatically book it.
Now if you leave it like that you wont know you have a conflict until after you set up a time and see if it books ok or declines it.
What I would like to do, is have the Calender for the Conference Room under the Public Folders so everyone can look at it and see what availability there is.
The help didnt get me any further either.
Posted 13 September 2006 - 07:08 AM
So far I have had no luck.
Posted 14 September 2006 - 09:10 AM
Posted 15 September 2006 - 01:46 PM
created a user (supposedly you could just create a mailbox..but i wasn't able to do this) for each resource (conference rooms, auditoriums, projectors) and a security group and added all the members and resource users to this group (i probably could have just used a domain group but i like to have specifics)in AD..i then logged in through outlook to EACH of these accounts one at a time (if you've got alot of stuff this could suck)...from outlook 2003 i went to tools > options > calendar options (on the general tab) > resource scheduling> ticked the first two boxes then pressed the set permissions button and added the group i just made with author permissions..
to schedule a resource...i open up my callender from my account in outlook...highlight a time block and right click > choose new meeting request > click on the "to" button > put my name in the required spot (so that i can be notified of all reservations without actively checking the calendars) and put the conference room and projector that i want in the resource spot type in a subject then press send...
once you do that...it blocks the calendar for my account, the conference room account, and the projector account...and if anyone tries to schedule those same resources at the same time...it tells them to pick a diff time....so far it works on all the machines except for one (that has other exchange issues that are boggeling my mind)
Posted 17 September 2006 - 08:36 AM
The problems that I have had with that is I can get it to update there by creating a new meeting request from under the public folders but it wont update my personal calender. Or I can have it in my calender but not update the calender in the public folder. So it seems that having the resources calender under the public folders doesnt work too well.
The other thing I found that is if I cancel or delete a meeting from the resources calender under the public folders it doesnt delete it for the resource. For example I create a meeting with the resources calender in the public folder then I cancel the meeting. From there I log back on in Outlook as the resource but it still shows up in its calender.
Very confusing and very much a pain. I really appreciate you taking the time to look into it. I will be working with it more this week coming up.
PS- Exchange problems
A couple users on my local network have delays about 20% of the time receiving mail. A mail message from an internal user to an internal user can take over an hour. That is my battle as of late.
Posted 18 September 2006 - 01:15 PM
i would assume that the users would just need the room callendars...since if a projector or other resource were booked...it would show up in the room booking as well (as a resource)...
i've got the same issue with excnage..once it took a full 24 hours for an internal mail to go...no clue why
Posted 18 September 2006 - 01:42 PM
I appreciate your time into this issue.
Posted 21 September 2006 - 06:59 AM
as i was thinking about this (i've actually fully implemented this stuff at work...should be sweet)....you said that it wasn't updating your calendar...the way i'm doing it is...that i update MY calendar...and by adding the resource to the invite...it updates THEIR callendar...anyone whos going to update the resource calendar MUST have author permissions on that calendar...
i also made these to PPTs for training on the use of the system...might help
Posted 21 September 2006 - 10:58 AM
Thanks so much for the help.
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