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Adding photos to Word document


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#1
Meg123

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Hi,
I have been trying to email a Word document that has 3 photos on it but it is not attaching to my hotmail. I think it is because the photos are talking up too much room - the one page document is ending up to be 4.3 MB. If I email photos themselves on hotmail it now allows me to size the photos to a more compact form, but I don't know how to do this when the photos are a part of a document. I am using Microsoft Word 2000, Internet Explorer 6.0, and My Pictures in Windows 5.1.

Thank you,
Meg
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#2
pip22

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You need to load the photos into an image editor which allows you to choose how much jpeg compression to apply (higher compression makes a smaller file), then insert them into your Word document. The Word file will then also be smaller than what you had before. Windows XP does not come with an image editor that allows you to do this, but there are many free ones, one of the best is 'IrfanView': http://www.irfanview.com/

Install IrfanView. Open it. Open your photo in it (File->Open) Go to File->Save As. A box will open on the right with a slider in it (jpeg save options). Move this slider to the left with the mouse to make the file smaller than it's current size. Then click the 'Save' button in the 'Save' window on the left. Altering the amount of jpeg compression like this does not alter the physical dimensions of an image, though you can also do that with IrfanView if you want to (Image->Resize/Resample).

Edited by pip22, 14 December 2007 - 03:37 PM.

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#3
Damien Kane

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Or perhaps you can compress in Microsoft Word then save:

1. In MS Word, right click Picture 1.
2. Choose Format Picture
3. Click the 'Picture' tab
4. Bottom left - click Compress
5. Click -> All Pictures in Document
6. Under 'change resolution', click -> Web/Screen
7. Click OK

It may ask to reduce the picture quality. Say Yes, then click OK.

Save the document, and it should hopefully be significantly smaller. E-mail it, and I hope you have no probs!
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#4
pip22

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Thanks for pointing out that alternative to the OP, Damien. However, that method is only available on recent versions of Word so it depends which version of Word Meg is using. Word 2000, for example, doesn't have the 'compress' button in the 'Format' dialog box. I don't know when Microsoft added that to later versions.

Edited by pip22, 16 December 2007 - 03:09 AM.

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